Complete Compliance Guide

Your Complete Guide to Share Transfer.

Share transfer changes ownership of existing shares. In private companies, the process must follow Articles of Association, stamp duty rules, board approval and company register updates.

Share Transfer Support

Before transfer, we verify AOA restrictions, stamp duty and share certificate details.

Incorrect share transfers can create ownership disputes, tax issues, FEMA reporting problems and due diligence objections later.

✓Review AOA restrictions, ROFR and shareholder agreement clauses.
✓Prepare SH-4 transfer deed and stamp duty checklist.
✓Verify share certificate, folio and distinctive numbers.
✓Prepare board approval and register update documents.
✓Guide on tax, valuation and FEMA reporting where required.
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    🔒 Confidential ✓ No hidden fees ✓ No obligation
    Why This Matters

    Why Share Transfer Must Be Documented Properly.

    A clean share transfer protects buyer, seller and company records during funding, audit, family settlement and exit transactions.

    🔐

    Ownership clarity

    Company register clearly reflects the legal shareholder.

    📄

    Valid transfer deed

    SH-4 and stamp duty support enforceability.

    ⚖️

    AOA compliance

    Private company transfer restrictions are respected.

    💰

    Tax planning

    Pricing and capital gains issues can be reviewed.

    🌍

    FEMA review

    Resident/non-resident transfers can be handled carefully.

    📊

    Due diligence ready

    Investors and buyers can verify cap table history.

    Eligibility Snapshot

    When Share Transfer Process Applies.

    Share transfer applies when existing shares move from one shareholder to another, unlike allotment where new shares are issued.

    Applicable For

    Core Filing Conditions

    TransactionExisting shares
    InstrumentSH-4
    ApprovalBoard
    Stamp dutyRequired
    RegisterMembers update
    Risk Check

    Common Issues to Avoid

    No SH-4Defective transfer
    No stamp dutyValidity risk
    AOA ignoredDispute risk
    Wrong certificateRecord mismatch
    Foreign partyFEMA issue
    Documents Required

    Documents Required for Share Transfer.

    CompanyJi prepares a complete transfer record based on company articles, buyer/seller details and share certificate records.

    Transfer Documents

    • SH-4 share transfer deed
    • Original share certificate
    • Stamp duty proof
    • Consideration details
    • Share purchase agreement, if any
    • Gift deed, if applicable

    Party Documents

    • PAN of transferor
    • PAN of transferee
    • Address/KYC proof
    • Board approval records
    • FEMA details for non-resident
    • Tax valuation, where needed

    Company Records

    • AOA and restrictions review
    • Register of members update
    • Share transfer register
    • Board resolution
    • New/endorsed share certificate
    • Updated cap table
    5-Step Process

    How CompanyJi Handles the Complete Process.

    We review the facts, prepare the documents, complete filings and help you preserve clean records for bank, audit and due diligence purposes.

    01

    Record Review

    We check AOA, cap table and share certificate details.

    02

    Draft SH-4

    We prepare transfer deed and stamp duty guidance.

    03

    Board Approval

    Company approves transfer after verification.

    04

    Register Update

    Member and transfer registers are updated.

    05

    Certificate Update

    Share certificate is endorsed or reissued.

    Compare Before You File

    Share Transfer vs Share Allotment vs Share Transmission.

    Choosing the right compliance route prevents wrong forms, wrong approvals and future record mismatch.

    Parameter
    Share Transfer
    Share Allotment
    Share Transmission
    Meaning
    Existing shares move
    New shares issued
    Shares pass by law
    Main document
    SH-4
    PAS-3
    Succession/legal proof
    Consideration
    Sale/gift possible
    Subscription money
    Usually no sale
    Board role
    Approve transfer
    Allot shares
    Record transmission
    Best for
    Exit/family/investor transfer
    Capital raise
    Death/inheritance cases
    Everything You Need to Know

    Share Transfer FAQs

    Detailed answers on SH-4, stamp duty, board approval, share certificates, tax, FEMA, valuation and company register update.

    Need clean compliance filing? CompanyJi can help.

    Share your company details and documents. Our team will guide the correct route, prepare the paperwork and help you complete the filing professionally.

    Request Consultation →