Payroll Services
Get your payroll managed with proper salary processing, employee master setup, attendance and leave data review, payslip generation, PF/ESI/PT/TDS coordination, reimbursement handling, payroll reports and compliance-ready records.
Run salary, payslips and statutory payroll data before month-end pressure begins.
Payroll services help businesses process monthly salaries, track employee changes, generate payslips, maintain statutory deductions, prepare payroll MIS and keep PF, ESI, professional tax and salary TDS data organised.
What we review before starting your payroll services
Payroll should match employee master data, salary structure, attendance, leaves, reimbursements, deductions, PF/ESI/PT applicability, salary TDS and monthly payout approval flow.
Give your employees accurate salaries and your business compliance-ready payroll records.
Payroll is more than salary calculation. It affects employee trust, statutory compliance, cash flow planning, salary TDS, PF/ESI data, professional tax, reimbursements, full and final settlements and management reporting.
Accurate Salary Processing
Calculate monthly salaries based on CTC, attendance, leaves, deductions and reimbursements.
Payslip Generation
Provide employee-wise payslips with earnings, deductions, net pay and statutory components.
Bank Payout Support
Prepare salary payout sheets and net pay summaries for management approval.
Payroll MIS Reports
Track monthly payroll cost, headcount, department cost, arrears, reimbursements and deductions.
PF/ESI/PT Coordination
Organise payroll data for statutory challans, returns and employee contribution records.
Payroll Cleanup
Fix salary structure gaps, employee master errors, wrong deductions and old payroll mismatches.
Records needed for payroll services.
Payroll works best when monthly employee and attendance data is shared in a consistent format. We help organise employee records, salary structures, attendance inputs, reimbursements and compliance data.
Employee Master Records
- Employee name, PAN, Aadhaar and contact details
- Joining date, designation and department
- Salary structure and CTC breakup
- Bank account and IFSC details
- PF, UAN, ESIC and nominee details if applicable
Monthly Payroll Inputs
- Attendance and leave records
- Loss of pay, overtime and shift inputs
- Incentives, bonus and arrears details
- Reimbursement and deduction data
- New joinee and exit employee details
Compliance & Tax Records
- PF/ESI/PT registration details if applicable
- Salary TDS declarations and investment proofs
- Previous payroll register if available
- Full and final settlement data
- Challan and return records for continuity
How CompanyJi manages your payroll services.
We focus on clean employee master data, monthly inputs, accurate salary calculation, statutory deduction coordination and reporting so payroll remains smooth and reliable.
Payroll Setup
We review employee master, salary structure, bank details, compliance status and payroll cycle.
Input Collection
We collect attendance, leaves, reimbursements, incentives, new joinee and exit details.
Salary Processing
We calculate gross salary, statutory deductions, reimbursements, arrears and net pay.
Review & Approval
We share payroll register, payout sheet, exception notes and pending queries for approval.
Payslips & Reports
We support payslip generation, payroll MIS, compliance data and monthly closing records.
Payroll Services vs HRMS vs PF/ESI Filing vs Accounting.
Each service has a different purpose. Payroll services calculate salaries and reports, HRMS manages employee workflow, PF/ESI filing handles statutory submissions and accounting records payroll entries in books.
Payroll Services FAQs
Category-wise answers covering payroll basics, scope, records, process, PF/ESI/PT/TDS, payroll reports, full and final settlement, controls and common payroll mistakes.
Basics
Practical answers for payroll services.
Payroll services include monthly salary calculation, deductions, reimbursements, payslips, payroll reports and compliance-ready payroll records.
Yes. Small businesses need payroll discipline to pay employees correctly, maintain records and manage statutory deductions where applicable.
No. HR manages people processes, while payroll focuses on salary calculation, deductions, payouts and payroll records.
Yes. Payroll services organise data needed for PF, ESI, professional tax, labour welfare fund and salary TDS coordination.
Yes. CompanyJi can manage monthly payroll processing, payslips, payout sheets, payroll reports and compliance-ready data.
Scope
What payroll services include.
It commonly includes employee master setup, salary calculation, deduction computation, payslip generation, payroll register and payout sheet preparation.
Yes. Employee-wise payslips can be generated after payroll approval.
Yes. Reimbursements can be processed based on company policy, supporting documents and approved monthly inputs.
Yes. Payroll scope can be customised based on headcount, salary structure, benefits, statutory applicability and reporting needs.
Contractor or consultant payments can be tracked separately depending on agreement, TDS treatment and accounting process.
Records
Details needed for payroll.
Employee master, salary structure, attendance, leaves, bank details, PAN, Aadhaar, reimbursements, deductions and statutory details are commonly required.
Payroll inputs should usually be shared every month before salary processing cutoff date.
Yes. Attendance and leave data are important for loss of pay, overtime, shift allowance and monthly salary processing.
Yes. Bank account and IFSC details are required for payout sheet preparation and salary transfer coordination.
Yes, but missing employee master, salary structure, attendance and statutory data should be identified and cleaned up before regular payroll closing.
Process
How payroll is managed.
Monthly payroll starts with input collection, salary calculation, deduction review, exception checking, approval, payslip generation and reporting.
Timelines depend on headcount, attendance quality, salary structure, reimbursements, statutory deductions and pending clarifications.
Yes. Payroll register, payout sheet and exception notes should be reviewed before final approval and salary release.
Yes. Monthly reports can include payroll register, net pay summary, statutory deduction summary, department cost and pending items.
Yes. CompanyJi can review old salary sheets, employee records, deduction mismatches and payroll compliance gaps.
PF/ESI/TDS
Statutory payroll readiness.
Payroll services can calculate PF based on applicable salary components and employee eligibility, subject to establishment coverage.
ESI deduction can be calculated where ESI registration and employee wage eligibility apply.
Yes. Professional tax can be calculated based on applicable state rules and employee salary slabs.
Yes. Salary TDS can be tracked using employee declarations, investment proofs, taxable salary and deduction data.
Yes. Clean payroll data supports PF, ESI, professional tax, labour welfare fund and TDS filings where applicable.
MIS
Reports and payroll insights.
Common reports include payroll register, salary payout sheet, deduction summary, department-wise payroll cost, headcount and variance reports.
Yes. Payroll MIS can show gross salary, employer contributions, reimbursements and total employee cost.
Yes. Department, branch, location or cost centre wise payroll reports can be prepared if data is available.
Yes. Variance reports can compare current month payroll with previous month to identify new joiners, exits, increments and unusual changes.
Yes. Payroll reports help management understand salary cost, headcount, deductions and monthly HR cost trends.
F&F
Exit and settlement support.
Yes. Full and final settlement can be calculated using salary payable, leave encashment, deductions, notice period and reimbursements.
Yes. Exit salary can be processed based on last working day, attendance, recoveries and company policy.
Leave encashment can be calculated if leave balance and company policy are available.
Notice pay recovery can be adjusted based on employment terms, HR approval and settlement policy.
Yes. A full and final settlement statement can be prepared with earnings, deductions and net settlement value.
Controls
Post-payroll discipline.
Review payroll reports, approve payout, issue payslips, record payroll entries and prepare statutory data where applicable.
Yes. Payroll should be reviewed and approved before salary payout to avoid incorrect payments.
Yes. New joiners, exits, salary revisions, bank changes and statutory details should be updated before payroll processing.
Yes. Payslips and payroll registers should be preserved for employee records, audit, tax and compliance review.
Yes. Salary expense, statutory liabilities, reimbursements and payout entries should be recorded in accounts.
Mistakes
Common payroll mistakes.
The biggest mistake is processing payroll without updated employee data, attendance, leave, deduction and statutory details.
Yes. Wrong salary structure can affect PF, ESI, TDS, take-home salary and employee communication.
Yes. Late or incomplete inputs can create wrong salary, missed deductions and delayed payouts.
Yes. Payroll should be reconciled with headcount, attendance, bank payout and accounting entries.
Yes. Poor payroll records can affect PF, ESI, professional tax, TDS, audit, employee disputes and HR compliance.
Make your payroll accurate, timely and compliance-ready.
Before salary errors, delayed payslips, PF/ESI mismatch, professional tax issues, salary TDS confusion or employee queries create pressure, make sure your payroll process, employee master, deductions, reports and compliance data are properly maintained. CompanyJi helps you manage it cleanly.