[box] Letter for Acceptance of a Suggestion or Recommendation [/box]

Sample # 1

Ref : __________
November 26, 2010

Ram Kapoor
Address 1
Kolkata,

Dear Mr. Kapoor,

The Marketing Department has passed it on to every officer and it seems that your suggestion regarding the repacking of the marketed foods is the most strategic way to boost sales.

You are right in suggesting that coming out with Foods-Ready-to-Eat in Tetra Pack will reduce our expenses paid to carriers. The shipping of canned foods is very expensive because of the heavy cans. With tetra pack, the shipping charge will dramatically drop because of the lighter weight. And as we save from shipping charges, we can give our customers special discounts to encourage them to buy our products.

Your idea makes good sense; it will result to lower costs and improved sales. With this, we take our hats off to you. The contribution you have presented will improve the performance of the Sales and Marketing Department.

We are grateful for your idea and hope to hear more.

Ekta Kapoor
Executive Director
Smart Foods

 

Sample # 2

Ref : __________
November 26, 2010
Ram Kapoor
Address 1
Kolkata,

Dear Mr. Kapoor,

Thank you for taking the time to write about the employees’ concern regarding the mode of payment of their salaries. Your suggestion made us realize to implement an immediate change to avoid lingering problems.

It seems that the Cashier’s Office is having difficulty in releasing the salaries of the employees. Hence, we are considering your suggestion to maintain a bank account for every employee where they can withdraw from their salaries. We are at present communicating with the bank and will keep you informed of any development.

The office is very thankful that we go hand in hand in this situation. Your valuable suggestion works well to protect the labor and the management as well.
Sincerely thankful,

Ekta Kapoor
Manager, Accounting Department
Smart Business Solutions